Billing & Invoicing Made Effortless for Waste Transporters
Automated Billing That Eliminates Manual Work and Missed Revenue
Billing in the waste transportation industry shouldn’t require spreadsheets, paper logs, or hours of manual data entry. With Octopus SaaS, every invoice is generated automatically from your driver activities and service records, ensuring accurate, on-time billing with zero administrative headaches.
Our platform brings together your field operations, documentation, service records, and billing into one fully connected workflow, no chasing paperwork, no data re-entry, and no wasted hours backtracking through jobs.
Service
Insights
Innovation
Powered by OCTO Field App
Every service completed by your drivers is captured in real time through the OCTO Field App, including:
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Pickup and service confirmations
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Customer signatures
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Photographic proof
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Container counts and weights
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Route completion timestamp
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Additional billable services
Once a job is completed, the system automatically generates the invoice, ready for approval or immediate delivery, no manual typing, editing, or importing required.
This ensures your accounting team receives clean, complete, and accurate data from the source, without chasing drivers or reconciling paperwork days later.
A Feature You Won’t Find Anywhere Else: Adjustable Invoice Issue Dates
In traditional billing systems, the invoice issue date can be problematic.
Here’s why:
Most haulers operate with a 30-day payment window, but invoices often take days (or even a week) to physically reach the customer. That delay cuts into the customer’s payment timeline, making payments appear late, even when the customer is not at fault.
This leads to:
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Unnecessary late fees
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Customer disputes
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Accounts receivable aging issues
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Strained business relationships
Octopus solves this with a unique, customer-friendly capability.
You can adjust the invoice issue date to reflect when the customer actually received it, not just the day it was generated.
This ensures:
Customers get their full payment period
You maintain accurate AR tracking
No one is penalized unfairly
Your billing remains professional, transparent, and defensible
It’s a small change that has a major impact on cash flow, customer satisfaction, and financial accuracy, and it’s one of the features that sets Octopus apart from every other waste billing solution in the industry.
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No Manual Entry. No Delays. No Lost Invoices.
With Octopus SaaS:
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Drivers complete services in the app
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Data instantly syncs to the admin dashboard
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Invoices are generated automatically
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Payment terms and dates remain flexible and customer-appropriate
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Reports are accurate and audit-ready
From field to finance, every step is connected, eliminating errors, duplicate work, and billing delays.
Faster Payments With In-Platform Collection
Not only can you generate invoices instantly, but you can also collect payments directly through the platform using OCTOPAY.
This allows haulers to:
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Send invoices and take payments digitally
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Reduce outstanding receivables
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Provide a seamless customer experience
When operations, billing, and payments are connected, your cash flow finally works the way it should.
More Time Selling. Less Time Reconciling.
Haulers who switch to Octopus typically report:
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Over 70% reduction in billing time
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Significantly lower invoice errors
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Faster collections
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Fewer customer disputes
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Stronger cash flow visibility
Your team shouldn’t spend days a month correcting billing, the system should handle it from the moment the truck completes its route.
Octopus makes that a reality.
Perfect for Medical Waste, Shredding, and Hazardous Transporters
Octopus is built specifically for the waste hauling industry.
Whether you handle:
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Medical waste
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Sharps
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Pharmaceutical waste
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Secure shredding
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Hazardous materials
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Multiple service categories
our billing engine adapts to your workflow, pricing models, and service schedule instantly.
Business Intelligence Built In
Gain complete visibility into:
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Invoices outstanding
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Average collection timeline
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Revenue per customer
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AR aging
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Service profitability
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Driver-level charge detail
Your accounting team always knows where the numbers stand, without spreadsheets or manual reporting.
Why Waste Companies Upgrade to Octopus
Users choose Octopus because it:
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Replaces manual billing with a fully automated workflow
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Eliminates data entry errors
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Connects field operations with finance
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Improves customer relationships
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Reduces AR aging
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Supports clean, audit-ready records
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Saves hours every single week
If your current invoicing process requires logging into multiple systems, copying information from emails, or chasing signatures, Octopus is the upgrade your operation has been waiting for.
About Founder
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Our Team
Jordan Parker
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Max Johnson
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Drew Carlyle
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Morgan James
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